Rules & Regulations

Participants in Ultimate Cosplay Battle agree to comply with the following rules and regulations upon application.

Terms and Conditions Agreement

Participants in Ultimate Cosplay Battle agree to comply with the following rules and regulations upon application. 

01

All participants must be at least 12 years old.


02

All participants must sign the entry agreement. For minors under the age of 19 advancing to the finals, a legal guardian's consent form must be submitted.


03

If the 1st place winner is a minor under age of 19, the prize will be awarded to the legal guardian, so make sure to sign and submit the guardian consent with the correct information. The final award will be given only to participants who have complied with the competition's rules & regulations.


04

Prize cannot be received by a third person on behalf of you, exchanged, and may not be transferred and given to others.


05

All pre-finalists and finalists must bear all expenses incurred by participating in the competition, including accommodation, transportation, etc.


06

If a participant's entry violates a law related to the Republic of Korea, violates a third party's rights, or is inconvenient for the general public, such as racism, xenophobia, gender discrimination, or defamation, the organizers are authorized to refuse the application.


07

All pre-rehearsal judges and finalists must have valid tickets given in advance by the Seoul Comic Con Organizer's Office. Tickets paid cannot be transferred to any third party other than one companion (four-day ticket + one companion each, given by the organizer during the Seoul Comic Con show).


08

Only one costume per person is allowed to apply for the competition. It is not possible to apply for multiple costumes.


09

Team participation and group costume for two or more persons are not allowed.


10

An agent or a person who enters a stolen name, other than himself, may be deprived of his right to participate. 


11

If a participant who joined the previous Ultimate Cosplay Battle and won the 1st place, 2nd place, 3rd place, or other special awards, he or she cannot participate again in the same costume or by upgrading the same costume. You must select a new character and make a new costume to advance to the finals. 


12

All participants passing the pre-evaluation will advance to the online qualifying round.


13

Qualifiers will be selected through the video submitted by the organizers. 16 finalists will thus be selected through 20% of online votes and 80% of the judges’ votes. 


14

All finalists passing the preliminaries will rehearse on August 21 (Sat). All participants must register on-site before rehearsals, or they may be disqualified. You must wear your costume when registering on-site, because in order to check the movements, a rehearsal will be held after all registrations are completed.


15

The pre-finals and finals will be held on August 21 (Sat) and August, 22 (Sun) respectively. In the video (recorded horizontally, in the 16:9 format), introduce yourself and explain your costume within 1min. In the pre-final and final rounds, the winner will be selected through 80% of the judges’ evaluation and 20% of the on-site evaluation team.


16

Since the preliminary evaluation is based on the submitted documents, photos and the video, we recommend you to have +70 % of your costume completed by the time you submit your application. 


17

All participants must record a presentation video and submit it by email. In the video (recorded horizontally, in the 16:9 format), introduce yourself and explain your costume within 1min. This video will be used during online qualification and finals.


18

All participants must submit the Application form and the Costume Creation Process form. 


19

In the pre-final and final stages, the MC must prepare and submit a scenario (such as the details of the costume). That’s why we recommend you to write a small text about the process, the materials, and the creation period of your costume that will capture the judges and fans. Introduction comments must be made in the application form and may be revised by the Seoul Comic Con team later.


20

For accurate evaluation, submit the requested photo materials along with the application form.


21

It is not allowed to carry separate electronic media (e.g., CDs, laptops, video devices, etc.) except for props on the preliminary evaluation, rehearsal pre-evaluation, and pre-final and final stage.


22

All costumes, props, and signs depicting blasphemy and profanity messages will be disqualified.


23

Pre-examination, political, religious comments, and abusive language are prohibited on the stage of the pre-finals and finals. If you violate them, you will be disqualified and you will not be allowed to participate in future competitions. 


24

Promotion or use of alcohol, illegal drugs, cigarettes, actual firearms/weapons, etc. or costumes containing specific political agendas and risk messages are prohibited.


25

Costumes depicting obscene, offensive, hateful messages and supportive of a particular group are prohibited.


26

Costumes distorting or denigrating the Seoul Comic Con organization, the Seoul Comic Con products, and all related people and associates involved, are prohibited.


27

Costumes containing messages or images damaging or violating the Seoul Comic Con’s image and goodwill are prohibited. 


28

All costumes must comply with the laws of the Republic of Korea and not depict any violation. 


29

Participants must avoid using materials that could potentially interfere with other participants' costumes. They must also be careful not to damage other participants' costumes if using body paint or makeup. Props that could damage other participants' costumes are not allowed on stage, nor are they allowed to be left on stage.


30

Seoul Comic Con is a family-friendly event, so costumes violating public regulations are prohibited. Under no circumstances shall the participants be naked or depict gore, graphic violence, or any unpleasant elements. Any violation may result in disqualification of the contestant decided by the judges and the Seoul Comic Con organizers. 


31

Excessive skin exposure (more than 40% of the body) requires wearing tights similar to skin color. 


32

All belongings are on the participant's own responsibility. A companion is recommended for personal belongings and props management.


33

All costumes must be created by the participants themselves. In case of purchase of pre-made or commercially available costumes, participation will be restricted. Elements of the costume, such as leotard, stockings, shoes, etc. can be purchased, but at least 60% of the costume must be handmade by the participants. Also, at least 5 photos must be submitted with a detailed description of the creation process. If participants wish to participate by remodeling a commercially purchased costume, an additional description of the modification process must be included. In case of absence of further explanation, participation in the finished product will be restricted.


34

In the costume creation, participants must specify where they got help by others and thus may be disadvantaged in the production skill score.

1) Within 45 days before and after the contestants’ entry into the finals, if it turns out that the costume is not handmade, it will result in the contestant’s disqualification of the contest. Seoul Comic Con will have the right to collect prize money and championship privileges from the contestant, and all responsibilities arising from this will be on the participant's responsibility.

2) Participants passing the online preliminary evaluation shall be subject to a period of reporting fraud on the official website of Seoul Comic Con and related social media, etc. They may be excluded from the final round if the report is deemed appropriate during the given period. 


35

There is no separate power supply. For costumes requiring power, it must be integrated in the costume itself.


36

Large wings, props, or costumes (higher than 2.5 meters or wider than 1 meters) may not pass through the entrance. If possible, make sure that the wings and other parts are separable. There are no sizes restrictions for costumes and props, but they must be transportable without the help of staff, accessible to the stage, and cannot be assembled on stage. Otherwise, participants will be responsible for any damage caused to the stage, lighting, equipment and competitions elements. Please be aware of any possible safety accidents.


37

By receiving prizes, all winners agree to comply with the herewith mentioned rules and regulations, including not to cause the following damage to the Seoul Comic Con organizers and Seoul Comic Con affiliates*:

1) Any claim and litigation arising from participating in the Ultimate Cosplay Battle, receiving awards, using or misusing goods/prizes, etc.

2) Any lawsuit related to personal injury, death, bankruptcy, etc.

* Seoul Comic Con’s affiliates include sponsors, direct and indirect subsidiaries, suppliers, distributors, advertising / promotion agencies, prize’s sponsors, executives, directors, employees and agencies of related parent companies. In case the winner violates the above mentioned elements, the award may be canceled through separate announcement.


38

The Seoul Comic Con organizers have the right to cancel, suspend, or adjust the competition or elements of the competition on matters beyond control as follows:

1) A natural disaster or unintended unavoidable event venue.

2) Technical defects in the venue (telephone, Internet service failure, network hardware/software malfunction, disconnection, etc.).

3) In the event of unauthorized intervention occurring during pre-registration or final round of the competition.

4) In the event of technical and human errors occurring in the course of the competitions. 


39

Seoul Comic Con has the right to forfeit participation in the competition at its sole discretion in the following cases:

1) Violation of the operation plan, the participation procedure, and the elements of the participation regulations.

2) Violation or interference with all official promotional regulations related to Seoul Comic Con.

3) Inaccurate information generated by the participants themselves, i.e. typographical errors, equipment used in the competition, programming, etc. In addition, any intentional obstruction of the legitimacy of the competition may constitute a violation of criminal and civil law, in which the Organizer reserves the right to claim damages against the parties. Seoul Comic Con reserves the right to enforce all or parts of this Participation Regulation, and shall not be deemed to waive any element of the Regulation in the event of an error in enforcement.


40

If the competition is suspended due to all or parts of the inevitable factors defined in this participation regulation, the winners will be selected through a draw among the finalists.


41

The final evaluation is based on the selected judges’ choice.


42

Seoul Comic Con allows weapons props made of evafoam, fomex, hardboard paper, wood, styrofoam and other light materials.

1) Gun props are allowed only if there is no risk of confusion with real weapons. The bow is allowed only when the arrowheads are made of blunt, soft material with no blades.

2) Props bow is only allowed when made of blunt, soft material without arrowhead blades.

 3) Seoul Comic organizers strictly prohibit dangerous accessories. If the costume tools cause direct or indirect damage to the event or participants, the responsibility is on the cosplayer. 


43

Actual weapons and props that may cause damage to visitors are prohibited as follows. They may be restricted from entering or confiscated by the Seoul Comic Con staff on the venue. All gun props can only be brought in when the pots are covered with bright-colored.

Firearms (all real firearms, including replicas and imitations)

 
Chemical weapons (self-defense spray, pepper spray, mustard spray, etc.)


Explosives (including fireworks)


 Actual firing weapons (real bow, long bow, water gun, beetle, thread spray, water balloon, etc.)


Any weapon with actual metal blades or sharp edges (axes, daggers, hand axes, knives, swords, cane with blades, jackknife, etc.)


 • Any weapon deemed capable of harming the audience. 


44

Failure to comply with these rules and regulations may result in disqualification. Also, the only winners determined by the judges are the final winners.


45

All participants will be contacted by the organizers for PR cooperation and marketing promotion. 


46

The personal information entered is managed by Exporum, Inc. located at Baekjegobun-ro 9-gil 5, Songpa-gu, Seoul, Korea and complies with the "Exporum" privacy policy.

* No agreement: In case applicants refuse the personal data information collection and consent, the participation in the Ultimate Cosplay Battle 2021 is impossible.

 * Applicants under the age of 19 require written consent from their legal representatives (parents, etc.), and "Exporum" may request the submission and verification of official documents (i.e. family relation certificates, etc.) necessary for consent. All legal responsibilities related to false submission/verification shall be solely with the applicants. 


Notice

* Since the preliminary evaluation is based on the submitted documents, photos and the video, we recommend you to have +70 % of your costume completed by the time you submit your application.

* All participants must record a video and submit it along with their application file.

* Introduce yourself, as well as the costume’s creation process: horizontally, format 16:9, time: 1min.

* Take a photo of yourself fully cosplayed and submit it by email along with all necessary documents.

* Seoul Comic Con final stage will be held in the form of a 1:1 battle tournament.

* Don’t forget to wear a mask on the Seoul Comic Con.

* Overseas cosplayers can participate online.

* Registration and inquiries : admin@SeoulComicCon.org




Categories

1

All participants must be at least 12 years old.

2

All participants must sign the entry agreement. For minors under the age of 19 advancing to the finals, a legal guardian's consent form must be submitted.

3

If the 1st place winner is a minor under age of 19, the prize will be awarded to the legal guardian, so make sure to sign and submit the guardian consent with the correct information. The final award will be given only to participants who have complied with the competition's rules & regulations.

4

Prize cannot be received by a third person on behalf of you, exchanged, and may not be transferred and given to others.

5

All pre-finalists and finalists must bear all expenses incurred by participating in the competition, including accommodation, transportation, etc.

6

If a participant's entry violates a law related to the Republic of Korea, violates a third party's rights, or is inconvenient for the general public, such as racism, xenophobia, gender discrimination, or defamation, the organizers are authorized to refuse the application.

7

All pre-rehearsal judges and finalists must have valid tickets given in advance by the Seoul Comic Con Organizer's Office. Tickets paid cannot be transferred to any third party other than one companion (four-day ticket + one companion each, given by the organizer during the Seoul Comic Con show).


8

Only one costume per person is allowed to apply for the competition. It is not possible to apply for multiple costumes.

9

Team participation and group costume for two or more persons are not allowed.

10

An agent or a person who enters a stolen name, other than himself, may be deprived of his right to participate.

11

If a participant who joined the previous Ultimate Cosplay Battle and won the 1st place, 2nd place, 3rd place, or other special awards, he or she cannot participate again in the same costume or by upgrading the same costume. You must select a new character and make a new costume to advance to the finals.

12

All participants passing the pre-evaluation will advance to the online qualifying round.


13

Qualifiers will be selected through the video submitted by the organizers. 16 finalists will thus be selected through 20 % of online votes and 80 % of the judges’ votes.

14

All finalists passing the preliminaries will rehearse on August 21 (Sat). All participants must register on-site before rehearsals, or they may be disqualified. You must wear your costume when registering on-site, because in order to check the movements, a rehearsal will be held after all registrations are completed.

15

The pre-finals and finals will be held on August 21 (Sat) and August, 22 (Sun) respectively. In the video (recorded horizontally, in the 16:9 format), introduce yourself and explain your costume within 1min. In the pre-final and final rounds, the winner will be selected through 80 % of the judges’ evaluation and 20 % of the on-site evaluation team.

16

Since the preliminary evaluation is based on the submitted documents, photos and the video, we recommend you to have +70 % of your costume completed by the time you submit your application.

17

All participants must record a presentation video and submit it by email. In the video (recorded horizontally, in the 16:9 format), introduce yourself and explain your costume within 1min. This video will be used during online qualification and finals.

18

All participants must submit the Application form and the Costume Creation Process form.

19

In the pre-final and final stages, the MC must prepare and submit a scenario (such as the details of the costume). That’s why we recommend you to write a small text about the process, the materials, and the creation period of your costume that will capture the judges and fans. Introduction comments must be made in the application form and may be revised by the Seoul Comic Con team later.

20

For accurate evaluation, submit the requested photo materials along with the application form.

21

It is not allowed to carry separate electronic media (e.g., CDs, laptops, video devices, etc.) except for props on the preliminary evaluation, rehearsal pre-evaluation, and pre-final and final stage.

22

All costumes, props, and signs depicting blasphemy and profanity messages will be disqualified.


23

Pre-examination, political, religious comments, and abusive language are prohibited on the stage of the pre-finals and finals. If you violate them, you will be disqualified and you will not be allowed to participate in future competitions.

24

Promotion or use of alcohol, illegal drugs, cigarettes, actual firearms/weapons, etc. or costumes containing specific political agendas and risk messages are prohibited.

25

Costumes depicting obscene, offensive, hateful messages and supportive of a particular group are prohibited.

26

Costumes distorting or denigrating the Seoul Comic Con organization, the Seoul Comic Con products, and all related people and associates involved, are prohibited.


27

Costumes containing messages or images damaging or violating the Seoul Comic Con’s image and goodwill are prohibited.

28

All costumes must comply with the laws of the Republic of Korea and not depict any violation.

29

Participants must avoid using materials that could potentially interfere with other participants' costumes. They must also be careful not to damage other participants' costumes if using body paint or makeup. Props that could damage other participants' costumes are not allowed on stage, nor are they allowed to be left on stage.

30

Seoul Comic Con is a family-friendly event, so costumes violating public regulations are prohibited. Under no circumstances shall the participants be naked or depict gore, graphic violence, or any unpleasant elements. Any violation may result in disqualification of the contestant decided by the judges and the Seoul Comic Con organizers.

31

Excessive skin exposure (more than 40 % of the body) requires wearing tights similar to skin color.

32

All belongings are on the participant's own responsibility. A companion is recommended for personal belongings and props management.

33

All costumes must be created by the participants themselves. In case of purchase of pre-made or commercially available costumes, participation will be restricted. Elements of the costume, such as leotard, stockings, shoes, etc. can be purchased, but at least 60% of the costume must be handmade by the participants. Also, at least 5 photos must be submitted with a detailed description of the creation process. If participants wish to participate by remodeling a commercially purchased costume, an additional description of the modification process must be included. In case of absence of further explanation, participation in the finished product will be restricted.


34

In the costume creation, participants must specify where they got help by others and thus may be disadvantaged in the production skill score.

1) Within 45 days before and after the contestants’ entry into the finals, if it turns out that the costume is not handmade, it will result in the contestant’s disqualification of the contest. Seoul Comic Con will have the right to collect prize money and championship privileges from the contestant, and all responsibilities arising from this will be on the participant's responsibility.


2) Participants passing the online preliminary evaluation shall be subject to a period of reporting fraud on the official website of Seoul Comic Con and related social media, etc. They may be excluded from the final round if the report is deemed appropriate during the given period.

35

There is no separate power supply. For costumes requiring power, it must be integrated in the costume itself.


36

Large wings, props, or costumes (higher than 2.5 meters or wider than 1 meters) may not pass through the entrance. If possible, make sure that the wings and other parts are separable. There are no sizes restrictions for costumes and props, but they must be transportable without the help of staff, accessible to the stage, and cannot be assembled on stage. Otherwise, participants will be responsible for any damage caused to the stage, lighting, equipment and competitions elements. Please be aware of any possible safety accidents. 

37

By receiving prizes, all winners agree to comply with the herewith mentioned rules and regulations, including not to cause the following damage to the Seoul Comic Con organizers and Seoul Comic Con affiliates*:


1) Any claim and litigation arising from participating in the Ultimate Cosplay Battle, receiving awards, using or misusing goods/prizes, etc.

2) Any lawsuit related to personal injury, death, bankruptcy, etc.


* Seoul Comic Con’s affiliates include sponsors, direct and indirect subsidiaries, suppliers, distributors, advertising/promotion agencies, prize’s sponsors, executives, directors, employees and agencies of related parent companies. In case the winner violates the above mentioned elements, the award may be canceled through separate announcement.

38

The Seoul Comic Con organizers have the right to cancel, suspend, or adjust the competition or elements of the competition on matters beyond control as follows:


1) A natural disaster or unintended unavoidable event venue.

2) Technical defects in the venue (telephone, Internet service failure, network hardware/software malfunction, disconnection, etc.).

3) In the event of unauthorized intervention occurring during pre-registration or final round of the competition.

4) In the event of technical and human errors occurring in the course of the competitions.

39

Seoul Comic Con has the right to forfeit participation in the competition at its sole discretion in the following cases:


1) Violation of the operation plan, the participation procedure, and the elements of the participation regulations.

2) Violation or interference with all official promotional regulations related to Seoul Comic Con.

3) Inaccurate information generated by the participants themselves, i.e. typographical errors, equipment used in the competition, programming, etc. In addition, any intentional obstruction of the legitimacy of the competition may constitute a violation of criminal and civil law, in which the Organizer reserves the right to claim damages against the parties. Seoul Comic Con reserves the right to enforce all or parts of this Participation Regulation, and shall not be deemed to waive any element of the Regulation in the event of an error in enforcement.


40

If the competition is suspended due to all or parts of the inevitable factors defined in this participation regulation, the winners will be selected through a draw among the finalists.


41

The final evaluation is based on the selected judges’ choice.

42

Seoul Comic Con allows weapons props made of evafoam, fomex, hardboard paper, wood, styrofoam and other light materials.

1) Gun props are allowed only if there is no risk of confusion with real weapons. The bow is allowed only when the arrowheads are made of blunt, soft material with no blades.


2) Props bow is only allowed when made of blunt, soft material without arrowhead blades.


3) Seoul Comic organizers strictly prohibit dangerous accessories. If the costume tools cause direct or indirect damage to the event or participants, the responsibility is on the cosplayer.



43

Actual weapons and props that may cause damage to visitors are prohibited as follows. They may be restricted from entering or confiscated by the Seoul Comic Con staff on the venue. All gun props can only be brought in when the pots are covered with bright-colored.


• Firearms (all real firearms, including replicas and imitations)
• Chemical weapons (self-defense spray, pepper spray, mustard spray, etc.)
• Explosives (including fireworks)
• Actual firing weapons (real bow, long bow, water gun, beetle, thread spray, water balloon, etc.)
• Any weapon with actual metal blades or sharp edges (axes, daggers, hand axes, knives, swords, cane with blades, jackknife, etc.)
• Any weapon deemed capable of harming the audience.



44

Failure to comply with these rules and regulations may result in disqualification. Also, the only winners determined by the judges are the final winners.

45

All participants will be contacted by the organizers for PR cooperation and marketing promotion.

46


The personal information entered is managed by Exporum, Inc. located at Baekjegobun-ro 9-gil 5, Songpa-gu, Seoul, Korea and complies with the "Exporum" privacy policy.


* No agreement: In case applicants refuse the personal data information collection and consent, the participation in the Ultimate Cosplay Battle 2021 is impossible.


* Applicants under the age of 19 require written consent from their legal representatives (parents, etc.), and "Exporum" may request the submission and verification of official documents (i.e. family relation certificates, etc.) necessary for consent. All legal responsibilities related to false submission/verification shall be solely with the applicants.


Notice

- Since the preliminary evaluation is based on the submitted documents, photos and the video, we recommend you to have +70 % of your costume completed by the time you submit your application.

- All participants must record a video and submit it along with their application file

- Introduce yourself, as well as the costume’s creation process: horizontally, format 16:9, time: 1min.

- Take a photo of yourself fully cosplayed and submit it by email along with all necessary documents.

- Seoul Comic Con final stage will be held in the form of a 1:1 battle tournament.

- Don’t forget to wear a mask on the Seoul Comic Con.

- Overseas cosplayers can participate online.

- Registration and inquiries : admin@SeoulComicCon.org